Desk Management System

AV IN THE WORKPLACE

How Desk Management System Works

In today’s era of hybrid work, managing office occupancy and efficiency is crucial. Organizations can offer greater flexibility to employees by enabling them to book desks or workspaces as needed. This approach helps maximize the return on investment by transforming office spaces into productive and engaging environments. By using such a system, companies can ensure that office spaces are utilized efficiently, motivating employees to work and collaborate effectively when they are in the office.

DESK OCCUPANCY

These systems streamline the booking and management of office spaces, enhancing efficiency and user experience. They provide advanced features that allow users to easily find and reserve workspaces, while giving facility managers real-time insights into space utilization.

Users can book desks in advance using personal devices, with detailed information about each desk’s setup.
LED indicators display desk status: green for available, orange for soon-to-be-occupied, red for occupied, and purple for cleaning needed.
Interactive real-time maps show workspace utilization with traffic light-style colour codes, helping identify and select less crowded areas.

COLLABORATION

Hybrid working enables organizations to decrease their office space demands. Still, it introduces the challenge of ensuring employees who opt for onsite work have access to a suitable workspace that meets their needs. Many organizations are recognizing the significant productivity advantages that Microsoft Teams can provide. These advantages are enhanced in hybrid work environments when combined with a workplace management system

Hybrid working reduces office space demands but requires ensuring access to suitable onsite workspaces.
Microsoft Teams enhances productivity,
especially when integrated with the workplace management systems.
With an extensive desk management system, Occupancy sensors discreetly placed under each desk analyze live utilization and can free up resources if booked participants fail to arrive.

ANALYTICS & CAPACITY

In the context of office desk space becoming an increasingly valuable asset and meeting spaces being tailored for improved collaboration with remote team members, ensuring room capacity based on physical attendance needs is crucial. An extensive desk management system simplifies this task.

Office desk space is a valuable asset that requires efficient management, especially with many meeting spaces designed for collaboration with remote team members.
Ensuring room capacity based on physical attendance needs is crucial, which is simplified with an extensive desk management system.